Lettie reads
the certificates
Lettie is free landlord compliance software. Upload a gas record or EICR, and its AI reads the dates and reminds you before expiry.
- Free for up to 4 properties
- Reminders by WhatsApp and email, 30 days before expiry or earlier
Lettie read the dates from the gas record
The gas record for
Flat 2, 9 Mill Lane
Usually it's a PDF in an old email. Here's one gas record kept in Lettie.
12 Dec 2025 · You
Upload the record
Drop in the engineer's PDF or a photo of the paper copy, and choose Flat 2.
Straight after · Lettie
Reads the details off it
The inspection date and next inspection date, the Gas Safe number and each appliance, with whether it passed.
12 Dec 2025 · You
Check it and confirm
Check the details against the document, then confirm them to switch on expiry reminders.
If the address isn't Flat 2's, Lettie asks you to check.
12 Nov 2026 · Lettie
Key moment
Sends the reminder
A WhatsApp message and an email name the record, property and expiry date. 30 days before is the default; add 45, 60 or 90.
1 Dec 2026 · You
Upload the new one
The old record stays on file, marked Replaced, and the next reminder follows the new expiry date.
An example. Reminder timings are settings you choose.
What Lettie reads
off each record
Lettie reads the dates and details off each record for you to check, so you stop retyping them into a diary. Then each record's status shows what needs renewing next.
- Engineer, business and Gas Safe number
- The address, checked against the property
- Each appliance, where it is, and whether it passed
- Any defects and the work needed
- The inspection date
- The next inspection date, which sets your reminder
- Electrical Installation Condition Report: the overall outcome, coded observations and any remedial deadline.
- Energy Performance Certificate: the current and potential rating and the certificate number, from the government register.
- Licences, insurance and tenancy: the HMO licence, fire and legionella records, insurance, tenancy agreement and deposit protection, with their dates.
“It’s saved me hours of admin and given me the proof I need for compliance.”
Alan BristowPortfolio Landlord98%
of documents on Lettie have their expiry date tracked, so each renewal is in view before it's due.
Lettie platform data, Aug 2026
Certificate expiry
reminders, by property
Filter to Action required or Expired & missing, and each record shows its property.
A status on every record
Valid, Expiring Soon, Expired, Missing or Under Review, so you see what needs action at a glance.
The records your property needs
Lettie lists what the property's nation and type require, such as an HMO licence only for an HMO.
What landlords ask us
Is there free landlord compliance software?
Yes. Lettie is free landlord compliance software for up to 4 properties, then £2.50 a property a month. It reads gas, EICR and EPC records, sends expiry reminders on WhatsApp and by email, and takes tenants' repairs on WhatsApp too. From 25 properties, the agency plan suits you. See pricing.
Compliance is one part of Lettie's property maintenance software, so certificates and repairs sit on the same property. More on Lettie for landlords.
How do I know Lettie read it right?
You confirm it. Lettie shows the dates it read, you check them against the document, and reminders start once you confirm.
How often is each certificate due?
In England, a gas safety check is due every 12 months, by a Gas Safe registered engineer. An EICR is due at least every 5 years, or sooner if the report says so, and an EPC is valid for 10 years and needed before you let.
Lettie reads each date off the record you upload and reminds you before it's due. Our guide sets out how often each landlord certificate is due, with what tenants get and the penalties.
Does it work for properties in Scotland, Wales and Northern Ireland?
Yes. Lettie lists the records each property needs from its nation and type, such as an HMO licence only for an HMO, and reminds you before each record you upload expires.
Who gets the reminder?
You do, on WhatsApp and by email, and it shows in your Lettie notifications too. You can change where alerts go in your settings.
What if I miss a reminder?
It stays on your Compliance page, marked Expiring Soon and then Expired, next to its property, until you upload the new record.
We're a letting agency. Does it work for us?
Yes. Your team shares one Compliance page, and reminders go to whoever has access to that branch. See Lettie for agencies or estimate your agency price.
Upload your first
certificate free
Add a property and its gas record or EICR, free for up to 4 properties.